How to Convert a PDF Price List to Excel

1. Open the list in the converter

Go to the Linework converter and choose the PDF. Stay inside 15 MB and 50 pages. For a first run, use Try a sample PDF to see a two-page grocery list with codes, packs and EUR prices. That sample is documented on the example page.

If the real list is a scan, leave reading on Automatic or switch to OCR on every page when products are missing. English, upright pages only; at most 20 OCR pages.

2. Confirm the table header

Suppliers often print a company name, date and “prices exclude VAT” above the columns. The header control lists candidate lines. Pick the line that actually names the columns—Product code, Description, Pack, Price—not the letterhead. A wrong header shifts every following row.

3. Map the fields you need

Match Linework fields to PDF columns. For procurement files that usually means:

• Product code → SKU or item number
• Description → item name
• Pack size → case or inner pack
• Unit price → the price for that pack, not a line total
• Currency → a printed currency column, or the default EUR/USD/GBP

Skip fields the PDF does not have. Do not map a “recommended retail” column to unit price unless that is the figure you intend to keep.

4. Set the number format before you trust prices

Choose 1.234,56 or 1,234.56 to match the PDF. On the sample, 1.249,00 is one thousand two hundred forty-nine, not one-point-two. Changing format later unchecks rows. Read extracting codes and prices if SKUs lose leading zeros in other tools.

5. Review like a buyer, not like a parser

Walk the page preview. Delete category titles and carriage totals. Merge a wrapped description into the product above when it has no code and no price. Add a row if a product is missing. Mark a row checked only when code, pack and price match the PDF. OCR mistakes cluster on codes and digits—see scanned PDF to Excel.

6. Download and keep the notes

Export is enabled when every remaining row is checked. The workbook stores codes as text and prices as numbers, plus source page. Export notes record decimal format, OCR pages and unreadable pages. Save the file; reloading the site clears the session.

More context: supplier price list converter, how Linework works, why tables convert incorrectly.